The Dunedin City Council is considering its representation
on the board of the Otago Theatre Trust, which runs the
Regent Theatre. Photo by Linda Robertson.
Its preference is not to have a permanent representative
on the board of the trust that runs the Regent Theatre, but
instead make provisions to have someone sit on the board at the
council's discretion, the Dunedin City Council has decided.
Councillors discussed yesterday an invitation from the Otago
Theatre Trust, which receives significant funding from the
council to assist it run the Regent Theatre, for a person
nominated by the council to attend its meetings, although not
to have voting rights.
After some debate, councillors decided it was excessive to
require a councillor or staff member attend all meetings,
which were held twice a month.
However, it was accepted it was important to have some
oversight of an operation that received council funding and
used a council-owned building.
Councillors agreed a preference for council staff to be
allowed to manage the service level agreement with the trust,
so long as the agreement ensured the trust's constitution
allowed for a council appointee, with voting rights, to
attend board meetings at the council's discretion.
Cr Thomson also sought, and received, an assurance from
council staff that the agreement, as it should with all
organisations with service level agreements, include a
no-surprises policy, so where an organisation was aware of
concerns it needed to bring them to the council at the
He also suggested someone in the council's financial team
should regularly review organisations' financial statements,
in a measured and organised way.
The council's resolution was included in the draft annual
plan for 2014-15, for public consultation.
A decision on extra funding the Otago Theatre Trust had
requested will be considered in May alongside other new
funding requests to the council.