New meeting schedule

Dunedin Mayor Dave Cull has introduced a new structure for the council's community boards and committees that he hopes will be more efficient and allow councillors' time to be better used.

At an extraordinary council meeting on Monday, the council will vote on the proposal, which would mean more time to do what Mr Cull described as the "important work" of working parties and steering groups.

The council has seven six-week rounds of meetings, in each of which the six community boards and four committees all meet and a public forum is held before a full council meeting in which all decisions made are ratified.

While the order in which board or committee meetings are held is the same for each round, they are scattered throughout the six-week period.

Under the proposed new structure, community board meetings would be held over a 10-day period at the start of the round, followed by the committees in a one-week period, the public forum, and then the full council meeting.

Governance manager Sandy Graham said the idea was that all feedback from community boards could be put together before the committee meetings were held.

After the committee meetings were held, the decisions made would be subject to input from the public during the public forums, before the full council meeting.

The meeting of the community development committee would be held after the public forum, but that timing had been unavoidable, and the public would get to see the agenda and reports before the forum.

"It's a pretty good compromise," Ms Graham said.

The new structure would require more discipline from staff, she said.

"It's about what works best for the committees.

"We will accommodate."

The new structure also left two "free" weeks, with no community boards or committees, in each six-week round.

Mr Cull said it would also help councillors who worked, allowing more time for them to do so.



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